Why Are Storages View and My Stocks/ 3rd Party Tonnes Different

Introduction

There might sometimes arise a difference in the total tonnes held at your site as shown in My Stocks and 3rd Party stocks (ownership views) vs tonnes in Storages View. This article will explain how such differences can arise.

What Is the Difference in Storages and Ownership Views

The storages view gives users a way to look at stock on their sites bifurcated by commodity and storage. On the other hand the stock in ownership is completely distinct from the stock in storages. 

There is no link between the stock held in ownership and the stock shown in the storages view.

Actions That Affect Stock Levels:

There are 6 main actions that can affect stock in ownership or storages views:

1. Inload/Outload
2. Stock Update
3. Stock Empty
4. Title Transfer
5. Storage to Storage Transfer
6. Stock Swap
7. Regrade/ Reseason

A brief explanation of each:

Inload/Outload

Inloads/outloads can be created from movements as well as directly. In either case they always include both storage and ownership information and do not lead to a difference in the two views.

Stock Update/ Empty

Stock Update/Empty can be done from within both the storages and ownership views. This usually leads to an imbalance in the two views.

Title Transfer

Title transfers merely change the ownership of stock but not the actual location. This means that while the owner of the stock may change in ownership view, on a site level the balance between storage and ownership views is maintained.

Storage to Storage Transfer

Storage to storage transfers are similar to Title Transfers but for storages. Here the stock may be transferred from one storage location to another but the balance between total stock in ownership and total stock on all sites is not affected.

Stock Swap

Stock Swaps are used by companies with storages in multiple locations to add stock in one location and take it out of another. While stock swaps may lead to a difference in ownership and storages view on a site level, total stock owned and kept at all sites will not be affected.

Regrade/ Reseason

Regrade and reseason are carried out on an ownership level. However, since there is no distinction on a grade/season level in the storages, regrading and reseasoning stock will change its composition and might lead to inconsistency in a grade to grade tonnage comparison, but on a commodity and site level stock remains balanced.

How to Keep Stocks Balanced

The easiest way to keep stock balanced is to ensure that changes that only affect storages or only affect ownership are carried out in tandem with an appropriate change in the ownership/storage respectively. To make sure both Storages and Ownership view are in sync, user need to make sure that any adjustments they make to any view contains reference to both Storage and Ownership.

Similarly, if you are emptying a stock (from ownership view), make sure to mention which Storage should the stock be deducted from. You can do so by ticking the box "Manage Storage" in empty stock form.

Update/ Empty Stock

In case of empty and update stock, there is an option to manager ownership/ manage storage views. Users can use this option to simultaneously manage stock on the other view while adjusting storage or ownership.

As seen below, the "Manage Ownership" option during stock update will give users an option to add ownership updates for each load, allowing for balancing of stocks between the two views.

Regrade/ Reseason

In case of regrade/reseason of stock users will have to update storage using the update storage option to balance the stock. It is important that "Manager Ownership" option is not used while updating storage as part of this activity, since ownership view will already have been updated due to the reseason/regrade.