Steps to create Freight Order against a Contract

Introduction

Creating a freight order against a contract is easy and improves how you organise freight. This article gives a simple guide to two methods to create a freight order against a contract.

How to create Freight Order against a Contract:

• Log in to AgriChain using your credentials.
• Navigate to the "Contract" module from the left-hand side menu.
• Search, select, and click on the desired contract to proceed to its details page.
• Within the contract details page, locate and click on the "ORDERS" tab at the top.
• In the "ORDERS" tab, find the "Freight Orders" sub-tab in the middle of the page and click on it.
• On the freight orders page, click the '+Order' button on the right-hand side.
• Complete the relevant details on the freight order creation page, including the selection of a freight provider.
• Once completed, click on “Continue and Review” (bottom-right corner).
• On the Freight Order Preview screen, cross-check all the details.
• Click on “Submit” to proceed.
• A pop-up will appear (subject to "Show Email Pop-up" setting is enabled for the company) with the option to email PDF copies of the contract:
  1. Select the counterparty’s email address to send them a notification.
  2. (Optional) Tick the "Acceptance Request" checkbox if you want approval from the counterparty.
  3. Click “Send Now” to trigger the email or “I’ll Do It Later” to skip it.

FAQs

Why create freight orders against a contract?

Contracts are agreements between two counter parties, and they specify several factors like Maximum tonnage, timeline between pickup and delivery, end date, grade, variety, etc. To ensure these criteria are met and they're documented under one contract, it's essential to create the freight order.

What if you get a Tonnage Exhaustion Warning?

When a freight order is created against a contract, it's bound by certain limitations like tonnage, grade, and variety as stipulated in the contract. If you're getting an error 'order tonnage, it cannot be greater than contract tonnage', then it's certain that you've entered more than the available tonnage, and you need to check for other freight orders and contract allocations.

Why are freight orders associated with a contract always seller-to-buyer?

Contracts are usually drafted between two counterparties, the seller and the buyer, and if we are creating a freight order against a contract, the default type of the order is set to seller-to-buyer.