Creating a Independent Freight Order and Against Contract

Introduction

A Freight Order is used to arrange the logistics and transport of a commodity (e.g. grain). In AgriChain, a Freight Order can either be created independently or against an existing contract.

Use an Independent Freight Order when the delivery is not linked to a specific contract or Call On Grain.
Use a Freight Order Against a Contract when the transport is directly tied to an existing contract for a particular commodity and counterparty.

Steps to create a independent Freight Order

1. Log in to AgriChain using your credentials.
2. Navigate to the Order module from the left-hand side menu.
3. Click on the "FREIGHT ORDERS" tab.
4. On the right-hand side of the page, click on the green "+ ORDER" button.
5. You will then be brought to the Freight Order creation page.
6. Input all the relevant details and nominate the Freight Provider.
7. Once completed, click on “Continue and Review” (bottom-right corner).
8. On the Contract Preview screen, cross-check all the details.
9. Click on “Submit” to proceed.
10. A pop-up will appear with the option to email PDF copies of the contract:
    • Select the counterparty’s email address to send them a notification
    • (Optional) Tick the "Acceptance Request" checkbox if you want approval from the counterparty.
    • Click “Send Now” to trigger the email or “I’ll Do It Later” to skip it.

Steps to Create a Freight Order Against a Contract in AgriChain:

1. Log in to AgriChain using your credentials.

2. Navigate to the "Contracts" module from the left-hand side menu.

3. Search and select the contract you wish to create the Call On Grain order against.

4. In the contract detail view, go to the "Orders" tab along the top of the screen.

5. Click on the "Freight Order" sub-tab.

6. Click on the "+ Order" (green button) on the right-hand side of the screen.

7. The Freight Order creation form will slide out.
   Fill in all mandatory fields one by one. For help with field definitions.

8. Once completed, click on “Continue and Review” (bottom-right corner).

9. On the Order Preview screen, cross-check all the entered details.

10. Click on “Submit” to proceed.

11. A pop-up will appear with the option to email PDF copies of the order:

    • Select the counterparty’s email address to send them a notification.

    • (Optional) Tick the "Acceptance Request" checkbox if you want approval from the counterparty.

    • Click “Send Now” to trigger the email or “I’ll Do It Later” to skip it.