Introduction

Commodity contract invoices are pivotal documents that formalise transactions between parties on the AgriChain platform. This guide elucidates three methods to generate commodity contract invoices seamlessly.

Method 1: Manually Using the Invoices Section

1. Navigate to 'Invoices' in the left-hand navigation bar to access a list of all generated invoices linked to your profile.
2. Click the '+Generate Invoice' button positioned at the top-right corner of the page and select 'Commodity Contract Invoice'.
3. In the General section of the form, select both the seller and buyer to filter for the relevant contract.
   Fill in all other relevant details and add custom items if necessary.
4. Click 'CONTINUE AND REVIEW' to review the invoice details.
   Once satisfied, click 'SUBMIT' to generate the invoice.
   Choose the counterparties to send the invoice via email, or opt to send it later.

Method 2: Automatically Using the Invoices Section

1. Navigate to 'Invoices' in the left-hand navigation bar to access a list of all generated invoices linked to your profile.
2. Select either the 'Payable' or 'Receivables' tab based on your use cases.
   1. Payable:
      • You may see a list of your counterparties that you need to pay. To expand the list to see the transactions (movements / title transfers) relating to one counterparty, please click on the line item.
      • You may select all transactions to generate a payment run, or you may select all transactions limited to just one counterparty to generate a payment run.
      • Once confirmed the transaction you would like to settle, please click on '+Payment Run'. 
      • Ensure the bank details are verified before confirming the payment run. 
        
        
   2. Receivable:
      • You may see a list of your counterparties that need to pay you. To expand the list to see the transactions (movements / title transfers) relating to one counterparty, please click on the line item.
      • You may select all transactions to generate an invoice, or you may select all transactions limited to just one counterparty to generate an invoice.
      • Once confirmed the transaction you would like to settle, please click on 'Action Selected Invoices' to:
        • 'Create', where the invoice will be created but not be emailed out via AgriChain.
        • 'Create & Send', where the invoice will be created and emailed via AgriChain to the nominated recipient.

Method 3: Using the Contracts Section

1. Navigate to 'Contracts' to view a list of all commodity contracts linked to your profile.
2. Choose the commodity contract you wish to invoice for.
3. Click the 'INVOICE' tab and then the '+Generate Invoice' button.
4. Complete the Commodity Contract Invoice Creation Form, with certain details auto-populating from the selected contract.
5. Add custom items if required.
6. Review the invoice details and click 'SUBMIT' to generate the invoice.
7. Choose the counterparties to send the invoice via email, or opt to send it later.

If the NGR has been verified against the MyNGR Portal, the system will retrieve the bank details that are on the MyNGR record. 

FAQs

Can I edit the details of a commodity contract invoice after submission?
No, once an invoice is submitted, it cannot be edited. Ensure all details are accurate before submission.

Can I add custom items to a commodity contract invoice?
Yes, both methods allow the addition of custom items for invoicing additional goods or services.

How can I send the generated invoice to the relevant parties?
You can choose to email the invoice directly from the platform by selecting the relevant counterparties, or opt to send it later.