Introduction

Generating commodity contract invoices on AgriChain ensures smooth financial transactions between parties. However, if you encounter difficulties in creating such invoices, various factors may be at play. This article highlights common issues and solutions to streamline the invoicing process.

Identifying Challenges

1. Contract Invoicing Options

• Within Contract Details, the selected Contract Invoicing option determines invoicing authority.
• Options include 'Seller to Invoice Buyer' or 'Buyer RCTI'.
• The chosen option assigns responsibility for invoice generation to either the seller or buyer's broker.

2. Completed Freight Movements:

• Freight movements must be marked as completed by the relevant counter-party to appear in the 'Items To Be Invoiced' section.
• Only completed freight movements are eligible for inclusion in the invoice creation process.

3. Marking Contracts as Complete Without Freight Movements:

• If a commodity contract is marked as complete without associated freight movements, additional steps are required.
• In such cases, invoicing details for delivered tonnages must be added using the Custom Item feature on the invoice creation form.

Troubleshooting Steps

1. Contract Invoicing Selection

• Review the selected contract invoicing option to ensure alignment with invoicing responsibilities.
• If necessary, update the Contract Invoicing setting to reflect the appropriate invoicing party.

2. Completing Freight Movements

• Coordinate with relevant parties to ensure the timely completion of freight movements.
• Once freight movements are marked as complete, they will automatically populate in the invoice creation form.

3. Adding Custom Items for Invoicing

• If marking a contract as complete without freight movements, utilise the Custom Item feature to input invoicing details manually.
• Follow the guidelines outlined in the 'Add a Custom Item for Invoicing' article for accurate invoicing.

FAQs

Q: Can I change the contract invoicing option after creating the contract?

A: Yes, you can modify the contract invoice selection if necessary. Navigate to Contract Details and update the invoicing option accordingly.

Q: Why aren't my completed freight movements appearing in the invoice creation form?

A: Completed freight movements must be marked by the relevant counterparty. Ensure all relevant parties have confirmed completion to enable inclusion in the invoice.

Q: What if I mistakenly marked a contract as complete without associated freight movements?

A: Use the Custom Item feature on the invoice creation form to manually input invoicing details for delivered tonnages.

Conclusion

Efficient commodity contract invoicing on AgriChain is essential for seamless financial transactions. By addressing common challenges and implementing appropriate solutions, users can streamline the invoicing process, ensuring accuracy and transparency in business operations.