Void a Contract

Modified on Mon, 28 Jul at 10:56 AM

Introduction

Voiding a contract in AgriChain is used when a contract is no longer valid or required, such as due to data entry errors or changes in trading terms. This action ensures the contract is removed from operational workflows without impacting associated inventory or financials. Follow the steps below to void a contract safely.

Step-by-Step Instructions to Void a Contract

Method 1 – From the contract list view:

Log in to AgriChain using your credentials.
Navigate to the Contracts module from the left-hand side menu.
Use the filters or search bar to locate the Contract you want to void.
Click on the three-dot menu (⋮) located on the right side of the contract line item
Select the “Void” option from the dropdown menu.
A pop-up will appear asking for confirmation. Enter the reason for voiding the contract in the comment box.
Click on “Confirm” to proceed.
The contract will now be marked as Void and will no longer be usable.
(Optional) If applicable, an email notification can be sent to the counterparty to inform them of the voided contract.

Method 2 – From within the contract view:

Log in to AgriChain using your credentials.
Navigate to the Contract module from the left-hand menu.
Find the contract you want to duplicate.
Click into the contract to open it.
Click on the three-dot menu (⋮) at the top-right corner of the contract.
Select “Void” from the dropdown.
A new contract form will open, pre-filled with details from the original contract.
Review and update any required fields (e.g., date, quantity, pricing, counterparty).
Click “Continue and Review”.
On the preview screen, verify the information and click “Submit”.

Note:

You can view voided contracts on the Contract Listing page by selecting the "Include Void" checkbox.

FAQ's

How can I "unvoid" a contract?

Contracts once voided cannot be unvoided.

I am unable to void a contract due to contract status.

Only those contracts can be marked void that are in the open or confirmed status. In case there are loads/movements/orders against a contract the same would need to be voided before the contract can be marked void. Contract Status should be amongst Awaiting Confirmation/Confirmed/Open/Draft.

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